Shipping and customs from the factory to Europe
Luggage is often bulky, while small travel goods can be light but document-sensitive. Suitcases, duffels and organisers usually move by sea or rail; samples, urgent accessories and small amenity kits can fly; power banks and Bluetooth items need transport documents and carrier approval.
VoyagiQ ships from partner factories to Poland, clears customs here and delivers to your warehouse, shop, 3PL or marketplace fulfilment centre. Our offers can be prepared as landed-cost quotations for luggage import to Europe, with freight, customs duty and VAT handling shown before you order.
Transport options from the factory
| Mode | Transit to Poland | Best for |
|---|---|---|
| Sea freight (FCL/LCL) | 25–45 days, the longer end of the range | Suitcases, luggage sets, travel bags, packing organisers and bulky private-label orders at the lowest cost per carton |
| Rail freight | 25–45 days, the shorter end of the range | Mixed orders where you want a balance of cost and speed, including bags, covers, tags and toiletry items |
| Air freight | 7–12 days | Samples, urgent reorders, small accessories, sleep kits and light promotional travel goods |
| Express courier | 7–14 days | Samples, packaging proofs, labels and small parcels before production approval |
| Power banks, Bluetooth trackers, battery items | Confirmed per shipment | UN38.3, SDS and route acceptance are checked before shipment; lithium battery rules apply on every mode |
Transit times are estimates and change with route availability, port congestion and seasonal demand. For summer ranges, private-label goods by sea or rail should be planned early, especially for orders confirmed in November–January.
Included in our logistics
Consolidation before shipment
Goods from several partner factories collected, checked against the packing list and shipped together where it reduces cost.
Customs clearance in Poland
Tariff classification, import declaration, customs duty and import VAT handled through our broker.
Delivery in Europe
Pallet and parcel delivery across the EU, plus the UK, Switzerland and Norway with export documents where needed.
Marketplace warehouses
Deliveries prepared for Amazon FBA, Allegro One Fulfilment and other 3PLs, including carton labels when supplied in time.
DDP and landed-cost offers
DDP delivery across Europe can include freight, duty and clearance to your address, based on real carton volume and declared product type.
Cargo insurance
Insurance of the goods during transport can be added on request, especially for full containers and higher-value private-label orders.
From factory to your door
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1
Pick-up
Goods collected from the manufacturers after production and agreed quality checks.
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2
Consolidation
Cartons are combined, labelled and palletised in a partner warehouse when the order includes several product lines.
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3
Main transport
Sea, rail or air freight to Poland, chosen by volume, urgency and product restrictions.
25–45 days by sea or rail -
4
Customs
Cleared in Poland, with duty and import VAT handled by VoyagiQ as the EU importer.
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5
Final delivery
Delivered to your business address, warehouse, shop, 3PL or marketplace fulfilment centre.
Frequently asked questions
Why can a lightweight suitcase be expensive to ship?
Freight is charged mainly by volume, not only by weight. A 28-inch suitcase or a nested luggage set takes significant carton space, so we compare options by landed cost per piece, not just factory price. Packaging design, nesting method and carton dimensions can change the delivered price materially.
Can power banks and travel adapters ship with the same order as luggage?
Often yes, but they need separate checks before shipment. Power banks require UN38.3 and SDS for transport, and adapters with USB charging functions need the correct electrical documents for EU sale. We confirm the carrier, route and packing method before adding these items to a consolidated shipment.
Do I pay import VAT when VoyagiQ imports the goods?
VoyagiQ imports the goods in Poland and handles the customs process. EU business customers normally receive an invoice with reverse charge where applicable, while Polish customers are invoiced with Polish VAT. For the UK, Switzerland and Norway, the tax and duty treatment is confirmed in the written offer.
What does DDP mean in your logistics offers?
Delivered Duty Paid means the quoted price includes freight, customs clearance and duty to the agreed delivery address. VAT is shown separately according to your country and business status. This makes it easier to compare catalogue goods, private-label production and marketplace buying by real landed cost.
What should we check before shipping private-label luggage?
Confirm the artwork, EAN, country-language warnings, importer details, batch or type identification and carton marks before production ends. For luggage covers, PVC tags, PU wallets, textile organisers and similar goods, material compliance may affect documents or lab tests. Late label changes can delay consolidation and shipment.
Do you deliver to Amazon, 3PLs and retail-chain warehouses?
Yes, we can deliver to marketplace fulfilment centres, 3PLs and retail-chain warehouses in Europe. The buyer should provide routing instructions, carton labels, pallet rules and appointment requirements early. If products are seasonal, such as summer travel ranges or Christmas gift sets, warehouse booking windows should be planned before the goods leave the factory.
Send us your travel-accessory list
Links, photos or a spreadsheet are enough. You get delivered prices, minimums, lead times and the documents available within 2 working days.
Request a quote
Send a product list, links or photos. We reply with prices delivered to your country, minimum quantities and lead times.
- Reply on working days, usually within a few hours
- Prices delivered to your door, customs and VAT included in the calculation
- Written offer within 2 working days