How ordering factory-direct travel accessories works with us
Ordering luggage and travel accessories factory-direct through VoyagiQ takes six steps. You approve the offer and samples, and we manage sourcing, production follow-up, inspection, import and delivery.
Travel is seasonal: consumer demand in Europe rises before Easter and peaks from May to August. If you are planning how to import luggage or decide when to order travel accessories for the summer travel season, the table below shows a practical working timeline.
Six steps from enquiry to delivery
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1
Enquiry
Send product links, photos, catalogue items, target prices or a spreadsheet with quantities, branding needs and the country of delivery.
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2
Offer
We check factory prices, or source new options, and send a written offer with delivered prices, minimums, branding options, lead times, packaging choices and available documents.
2 working days -
3
Samples
Samples are consolidated and sent to your address. For private label products you approve the logo position, colours, materials, packaging and labels before production starts.
7–14 days -
4
Order and production
You confirm the order and pay the deposit. We verify the manufacturer before ordering, then follow production of suitcases, bags, packing organisers, travel pillows, amenity kits or other agreed items.
25–45 days -
5
Inspection
We check quantity, workmanship, materials, colours, packaging, barcodes and labels against the approved sample and order specification. You receive a photo report before shipment.
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6
Shipping and delivery
Goods are consolidated, shipped by rail, sea or air, cleared through customs and VAT in Poland, and delivered to your warehouse in the EU, UK, Switzerland or Norway.
25–45 days
What we need from you
Company and delivery details
Company name, VAT number, invoice details and delivery address.
Products, quantities and market
What you want, how many pieces, and where the goods will be sold. Approximate figures are enough for a first offer.
Branding and label files
For private label: logo in vector format, brand colours, EANs if available, packaging brief and required languages for labels or warnings.
Typical timeline and order dates for the summer travel season
| Stage | Catalogue products | Private label |
|---|---|---|
| Offer | 2 working days | 2 working days or more, depending on branding, packaging and sourcing |
| Samples | 7–14 days | 7–14 days, plus time to prepare and approve branding |
| Production | 25–45 days | 25–45 days |
| Rail or sea transport to Poland | 25–45 days | 25–45 days |
| Total to your warehouse | 8–12 weeks | 8–12 weeks, plus sample approval |
| Place your order for summer by | January–February for main seasonal stock | November–January for private label by sea |
| Factory holidays in January–February | Confirm availability before the holiday period | Approve samples and packaging before the holiday period where possible |
A working guide, not a guarantee. Summer travel demand builds before Easter and peaks from May to August; bulky luggage and suitcase sets usually need the longer end of the transit range. If timing is tight, we check catalogue availability, partial shipments or air freight at 7–12 days where it is commercially sensible.
Frequently asked questions
When should I order luggage and travel accessories for summer?
For private label by sea, plan orders from November to January so goods can land before the main May–August travel season. Catalogue products are usually planned in January–February, while independent shops and online sellers often reorder from February to June. If you are late, tell us the latest warehouse date and we will check available stock, production slots and faster freight options.
How do I pay?
Payment is usually a deposit when you confirm the order and the balance before shipment or delivery from Poland. Samples are charged first and credited against the order when it proceeds. Deferred terms are only available for repeat clients with an agreed credit limit.
Can you handle packaging, EANs and multilingual labels?
Yes. For private label we can prepare logo application, retail packaging, EAN placement and country-language labels according to the agreed market list. We also check GPSR importer details, type or batch identification and warnings where required; for textiles, PVC, leather, power banks, adapters or earplugs with protection claims, we review the relevant documents before confirming wording.
What happens if goods are defective or labels are wrong?
Issues found at inspection are reported before shipment and must be corrected where possible before the goods leave the factory. The inspection covers quantity, visible workmanship, packaging, labels, barcodes and comparison with the approved sample. If something is wrong on arrival, report it promptly with photos and carton references so we can resolve it with replacement goods, credit or another agreed remedy.
Send us your travel-accessory list
Links, photos or a spreadsheet are enough. You get delivered prices, minimums, lead times and the documents available within 2 working days.
Request a quote
Send a product list, links or photos. We reply with prices delivered to your country, minimum quantities and lead times.
- Reply on working days, usually within a few hours
- Prices delivered to your door, customs and VAT included in the calculation
- Written offer within 2 working days